Senior Accounts Payable Specialist
MedPharm
Accounting & Finance
Durham, NC, USA
Posted on Oct 18, 2024
Job Purpose:
The Senior Accounts Payable Analyst/Accountant will be responsible for performing all aspects of accounts payable. This position will provide full-cycle Accounts Payable support while applying general accounting knowledge and performing tasks with excellent attention-to-detail to support the current operations and growth of our organization. The candidate will also be a key player in the implementation of the general ledger system and procure-to-pay system. The candidate must produce high-quality work while maintaining a professional attitude, possessing extreme attention to detail, having an internal control mindsight, and the highest degree of integrity. Excellent customer service skills are a must for this position.
Summary of Key Responsibilities:
Required Skills and Qualifications:
COMMUNICATION SKILLS
INTERPERSONNAL AND BEHAVIORAL SKILLS
The Senior Accounts Payable Analyst/Accountant will be responsible for performing all aspects of accounts payable. This position will provide full-cycle Accounts Payable support while applying general accounting knowledge and performing tasks with excellent attention-to-detail to support the current operations and growth of our organization. The candidate will also be a key player in the implementation of the general ledger system and procure-to-pay system. The candidate must produce high-quality work while maintaining a professional attitude, possessing extreme attention to detail, having an internal control mindsight, and the highest degree of integrity. Excellent customer service skills are a must for this position.
Summary of Key Responsibilities:
- Performs full cycle accounts payable functions by coding and processing vendor invoices with accuracy and consistency while ensuring compliance with AP internal control, policies, and procedures
- Maintains timely entry of all vendor invoices (within 24 hours)
- Responds to all AP related inquiries and works to resolve outstanding issues
- Performs GL coding and review of all T&E reimbursements
- Manages, records and reconciles end of month credit card transactions
- Works to capture financial commitments for fully executed contract to establish payment schedules, milestones, and assign proper GL coding
- Coordinates the processing of invoices for payment, including 3-way matching, account coding, data entry and required approvals within accounting system
- Sets up new vendors using a Vendor Maintenance Form, and obtains proper vendor detail for record keeping
- Files 1099’s and maintains proper records
- Performs weekly payment processing and provides remittances to vendors
- Provide customer service and support to internal departments and vendors with respect to various accounts payable inquiries
- Maintains accurate accounts payable and financial records and files
- Other accounting duties, as required.
Required Skills and Qualifications:
- BA/BS in Accounting, Finance, Business, or equivalent
- 4+ years of experience in accounts payable in a fast-paced corporate environment
- Highly skilled in Microsoft Office (Word, Excel, PowerPoint), email and voicemail
- NetSuite experience preferred
- Strong General Ledger Knowledge
- Multi-site with multi-currency knowledge preferred
COMMUNICATION SKILLS
- Excellent communication skills.
- Ability to listen and respond well to customers, partners and colleagues at all levels of the organization
- Solution driven individual that can understand root cause of issues, recommend solutions, and drive the solution to improve process accuracy.
- Ability to be agile and pivot to address critical issues, when presented.
- Ability to interact with staff from multiple departments.
INTERPERSONNAL AND BEHAVIORAL SKILLS
- Self-starter and self-finisher with high energy level and positive attitude.
- Highly goal and result oriented
- Prioritizes tasks according to business objectives and can pursue several objectives simultaneously
- Ability to organize and work concurrently on several projects, assessing what may differ from project to project.
- Can work independently with a high degree of self-motivation
- Knows how to obtain support from different collaborators
- Tackles problems with enthusiasm and curiosity
- Treats colleagues at all levels with respect
- Can work independently with a high degree of self-motivation, with the ability to understand and carry out day to day responsibilities. Proactively seeks out guidance when needed.
- Ability to work under strict deadlines and balance multiple workload demands.
- Strong attention to detail, accuracy, flexibility, organizational and interpersonal skills, team-oriented and analytical skills.